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1. CS Department stationed at CIDCO Bhavan has got on its roll one CS, one Stenographer (LG Steno), one Field Officer (FO), one Office Assistant (OA), one Clerk-Typist (CT) and one peon.
2. The functions and the duties of the Department, inter-alia, include
a) To seek, compile and provide to the Directors agenda for the meetings of the Board of Directors.
b) To seek, compile and dispatch notices of the Annual General Meetings to the shareholders and others.
c) To draw Minutes of the Board/General meetings and seek approval of the Chairman.
d) To file returns with the Registrar of companies and ensure compliance of the statutory provisions relating to the Companies Act for and on behalf of the Corporation.
e) To maintain / preserve secretarial records required to be maintained under the Companies Act, 1956.
f) To advise the Board of Directors and officers of the Corporation on the question, on demand/requisition, relating to the Companies Act, 1956 and
g) To execute documents for and on behalf of the Corporation and affix common seal as authorized by the Board, from time to time .
3. As per the provisions contained in the Companies Act as well as the Articles of Association of the Corporation, the Corporation should hold at least one board meeting in each quarter, whereas there is a practice in the Corporation to hold board meetings at the interval of a month or so depending on the necessity. The last Board Meeting i.e. Adjourned 500th Board Meeting was held on10th October, 2008. The minutes of meetings after approved by the Chairman of the meeting are invariably circulated to all Directors along with the Agenda for the next meeting of the Board of Directors scheduled from time to time. The intimation of all Board Meetings is also being given in advance to System Manager based on which he is expected to update this information from time to time. The Board Meetings are generally held at "Nirmal". In this connection, it is emphasized that the dates of Board Meetings are being fixed by the VC&MD in such a manner so that preferably at least 2 to 3 weeks time is kept in hand (need-based/urgency based) for organizing agenda items through Heads of Departments (HODs), their approvals by the MD, compilation of the agenda notes, its circulation to the concerned directors well before hand etc.
4. As regards to the position of Annual General Meeting is concerned, (i) the 36th AGM for the year 2005-06 was held on Friday, the 29th December, 2006 at 11.00 AM and (ii) the 37th AGM for the year 2006- 07 was held on Friday, the 28th December, 2007 at 12.30 PM (both) at ‘Nirmal’, but adjourned for want of accounts, whereas the adjourned meetings thereof, shall be held immediately on getting the audited account, the Auditors' Report and the C&AG's comments for those years and accordingly the audited accounts alongwith the Directors' Report, the Auditors' Report and the C&AG's comments shall be placed therein. The matter relating to finalization of accounts, audit by statutory auditors as well as the CAG is being handled by the Accounts Department.
5. As per provisions contained in Article 150 of the Articles of Association of the Corporation, there shall be not less than three and not more than 12 directors on the Board. The powers to appoint Directors are vested in the Governor of Maharashtra as per provisions contained in Article 202 of the Articles of Association of the Corporation. The Directors being appointed on the Board by the Government are by name and not by the designation/ ex-officio, and accordingly the orders to that effect are being issued by the Government of Maharashtra, Urban Development Department from time to time, need based. Presently, there are Eleven (11) Directors on the Board, as appointed by the Govt.
i) Shri Nakul Patil, Hon’ble Chairman
ii) Shri G.S.Gill, Vice Chairman & Managing Director, CIDCO
iii) Shri Shyamsunder D. Shinde, Joint Managing Director, CIDCO
iv) Shri T.C.Benjamin, Principal Secretary (UD-I), U.D. Department
v) Shri Manu Kumar Srivastava, Secretary (UD-II), U.D. Department
vi) Shri. Ratnakar Gaikwad, Metropolitan Commissioner, MMRDA
vii) Shri S.S. Hussain, Chairman, JNPT
viii) Shri S.S.Sandhu, Divisional Commissioner, Konkan Division
ix) Shri V. S. Nahata, Commissioner, NMMC
x) Shri Namdeo Rama Bhagat
xi) Shri Subhash Ganu Bhoir
Note
The orders appointing Directors in place of outgoing Directors are being issued by the Govt. from time to time. As per the practice being followed in the Corporation, pending issue of orders by Govt. appointing incoming officers in place of out going officers, the out going officers continue to be Directors on the Board, whereas the incoming officers attend the Board Meeting as "Invitee (s)", who shall on issue of Govt. orders substitute the out going officers as Directors on the Board.
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